SLBA Event Trailer
& Ministry Equipment Request

Please follow these steps to request the event ministry trailer and equipment....

1. First, CHECK TO SEE if the dates you want are available. Click here to check the Event Trailer & Equipment Calendar

2. Second, come back here to COMPLETE THE FORM to reserve the EVENT TRAILER and other necessary agreements. (or make changes)

3. SUBMIT the form and please PRINT OUT Reservation Information!

4. MAIL DEPOSIT: After you submit the form below, your church or ministry must send a $150 deposit to confirm your request. No reservations will be finalized without the $150 deposit. The SLBA will bill your church the additional costs after the event and deduct the deposit from the total amount.

5. CHECK THE SLBA CALENDAR in a few days to see if your request is approved. You may also call the SLBA office to check on your request. (801) 930-0037

Please note: Your church or ministry is 100% responsible for the safe and proper usage of all SLBA equipment. The Salt Lake Baptist Association will no longer be able to provide volunteers to help your ministry operate the equipment. Stan Felder will be available to help you train your own volunteers if requested. Please plan ahead and train your volunteers in advance!

Part 1 - Church Contact Information & Dates Requested
New or Amending a previous Request? This is a new request. This is to amend a previous request. (Please make any changes and describe them in the comment portion of this form. This is to cancel a previous request.
Dates needed for Event Trailer or Ministry Equipment (Required)
Church / Ministry Requesting Trailer/Equipment: Choose from the pop-up list below. If your church or ministry is not listed, then please enter it in the space provided. If your church/ministry is not listed above, please type it in below... We are a SLBA affiliated church/ministry. We are NOT affiliated with Salt Lake Baptist Association.
Contact Person (Required)
Contact email (Required)
Contact phone)
What event will the trailer / equipment be used for?: (Please include the location/city) When does your event begin & end?
To whom/where should SLBA send the bill for the trailer and/or ministry equipment use charges?
Part 2 - Event Trailer Reservation & Agreements
Event Trailer Usage Fee for SLBA and non-SLBA members $150 / $300 per day	Yes, we are affiliated with the Salt Lake Baptist Association and we want to reserve the Event Trailer and pay the usage fee of $150 per event for SLBA churches / ministries. This includes up to 3 days continuous use. Additional days will be charged another $150 for up to 3 more days. [Example: 4-6 days = $300] All Non-SLBA affiliated churches / ministries choose the option below. As a Non-SLBA affiliated churches / ministries we want to reserve the Event Trailer and agree to pay a usage charge of $300 per day. Non-SLBA Please note! In order to give our Salt Lake Baptist Association churches and ministries priority scheduling for any/all equipment - once we receive your request for trailer or equipment reservation, we will notify our SLBA churches that you are requesting to reserve the equipment. If no church responds within 14 days with an overlapping request then we will guarantee your request by email. - No Trailer Delivery Requested - We will pick up the trailer ourselves. The trailer has a 2-5/16" ball and a round 7-pin electrical connection. (The trailer also comes with a flat 4-pin conversion adapter for most light-duty vehicles, however this adapter will not activate the trailer brakes!) - We NEED the Trailer Delivered - We need the trailer delivered to us. We agree to pay $.75 per volunteer mile for travel expenses. [Example: 40 miles each way = $30] Where do you want the trailer delivered? What time do you need the trailer delivered. Remember to allow at least 2 hours for set up, more time may be needed if using the 20x40 tent.
Insurance deductible agreement.	In the event of an accident, vandalism or theft, and the SLBA is required to pay the insurance deductible (up to $1,000), does your church/ministry or agree to reimburse the SLBA for the total deductible amount? (Required) Yes, in case of an accident, our church/ministry agrees to reimburse SLBA any deductible amount up to $1,000. No on the insurance deductible. (Please call before completing request form!) (Please note: the pulling vehicle is the primary insurer for any accidents during transportation.)
Cleaning agreement	Your church or ministry is responsible for cleaning all ministry equipment before storing it back in the trailer. This is so the next church will have nice clean equipment for their event. (Required) YES - we agree to properly clean and store all ministry equipment when our event is over or pay $25 per volunteer hour! If additional cleaning is required by SLBA staff - Then we understand our church/ministry will be charged a fee of $25 per volunteer-hour for cleaning. (We prefer that the equipment is returned clean and in good order so we won't have to bill you for this extra service!)
Church / Ministry Insurance Rider	YES - we agree to contact our own church/ministry insurance provider and have them issue a rider for the dates we will be using the equipment. (SLBA does not charge for this costs - you must pay your insurance provider directly.) We do not have ministry insurance. Please contact us to discuss additional insurance coverage and fees through SLBA.
Person responsible for the Event Trailer usage and care	Who will be responsible for the Event Trailer and equipment and is accountable for having all needed volunteers to operate the equipment and oversee the entire clean up process? (Required)
Please us this space for comments or questions regarding the SLBA Event Trailer or Equipment usage: (OK to leave blank)	If you are making a change to a previous request, please note it here. Thanks!
Part 3 - The Following Equipment comes with the Event Trailer
Popcorn Popper & Cart	12 oz. Popcorn Popper (Rental fee is included in event trailer rental. Without the trailer the cost is $35 per day / $70 non-SLBA) We agree to pay actual costs of repairs if equipment is damaged. A minimum of $25 cleaning fee will be charged if the popcorn popper is returned poorly cleaned. It takes 1-2 TRAINED volunteers to operate and clean this equipment! The cost for popcorn supplies is approximately $8 per 50 servings. (This includes popcorn, oil, seasoning and bags.)
Snow Cone Machine	Snow Cone Machine (Rental fee is included in event trailer rental. Without the trailer the cost is $35 per day / $70 non-SLBA) We agree to pay actual repair costs if equipment is damaged. It takes 2 TRAINED volunteers to operate and clean this equipment! The cost for snow cone supplies is approximately $9 per 50 servings. (This includes syrup and cups - but not ice!) NOTE = Ice is not included and must be provided by yourself. A good approximation is 20 lbs of ice = 40 servings.
Cotton Candy Machine	Cotton Candy Machine (Rental fee is included in event trailer rental. Without the trailer the cost is $35 per day / $70 non-SLBA) We agree to pay actual repair costs if equipment is damaged. It takes 2 TRAINED volunteers to operate and clean this equipment! The cost for cotton candy supplies is approximately $9 per 50 servings. (This includes the sugar and paper cones.)
Helium Tank	Helium tank It takes 1-2 volunteer to operate this equipment! The usage fee for Helium is about $160 per tank which will fill about 500 9" balloons. (Approximately $.32 each) * Please note* The usage fee is charged by the pressure used, not by the number of balloons! Balloons are not included! You must provide your own balloons. $35 per 500 lbs of pressure (or approximately 125 balloons) 1/4 tank = $40 (125 9" balloons) 1/2 tank = $80 (250 9" balloons) 3/4 tank = $120 (350 9" balloons) Full tank = $160 (500 9" balloons)
Inflatable 18 foot dry Slide	Inflatable Slide (22 ft. tall) (Rental fee is included in event trailer rental. The slide can not be used without the event trailer.) We agree to pay for actual repair costs if equipment is damaged. It takes 4-6 TRAINED (and strong) volunteers to set up, take down and clean this equipment! This slide is huge and heavy! It takes 2 TRAINED volunteers to operate this equipment! This is a 28' W x 12' L x 20' H inflatable slide suitable for children, teens and adults. It comes with an electric blower and tarps. It is a "dry slide" only. No water please!
Inflatable Bounce House and/or Jumper Boxing Ring Optional Boxing Gloves	Inflatable Boxing/Jumper Ring (Rental fee is included in event trailer rental. Without the trailer the cost is $35 per day / $70 non-SLBA) We agree to pay actual repair costs if equipment is damaged. It takes 2 TRAINED volunteers to set up, take down and clean this equipment! It takes 1 TRAINED volunteers to operate this equipment! This is a 13' W x 13' L x 8' H inflatable jumper ring suitable for children, teens and adults. It comes with an electric blower and tarps. It also has optional oversize boxing gloves suitable for teen/adult use. (It can be used indoors or outdoors) We agree to pay a $40 damage fee per glove if equipment is damaged or lost. (These gloves are oversized foam and are not suitable for younger children.)
Small Inflatable Bounce House	Small Bounce House (Rental fee is included in event trailer rental. Without the trailer the cost is $35 per day / $70 non-SLBA) We agree to pay actual repair costs if equipment is damaged. It takes 1-2 TRAINED volunteers to set up, take down and clean this equipment! This bouncer is easily handled. It takes 2 TRAINED volunteers to operate this equipment! This is a 10 x 10 inflatable bounce house suitable for younger kids in 3rd grade and down. It comes with an electric blower and tarp.
Gasoline Electric Generator	Gasoline Powered Electric Generator Gasoline for the generator is not included! 5 gallons of gasoline should last about 4-6 hours of operation. We agree to pay the total cost of repairs if equipment is damaged or stolen. It takes 1 TRAINED volunteer to set up this equipment! It requires periodic monitoring for gasoline levels.


Pop-Up Canopy	Pop-up Canopy (Rental fee is included in event trailer rental. Without the trailer the cost is $20 per day.) We agree to pay actual repair costs if equipment is damaged. It takes 4 volunteers to set up, take down and clean this equipment! (one at each corner) This is a white 10' x 10' canopy with removable side walls. Consider having cinder blocks available to weigh down canopy in case of wind.

	We will send SLBA the $150 deposit to CONFRIM our reservation. (A non-confirmed reservation will only be held for two weeks after which the date will become available for other churches to request.) (Required) After submitting this request, our church / ministry will complete the reservation by mailing SLBA the deposit to finalize our request. (Please send the $150 deposit to: SLBA, 12401 S 450 E unit G2, Draper UT 84020)
	Thanks!