SLBA Event Trailer
& Ministry Equipment Request

The Association Event Trailer & Ministry Equipment request form. Please follow these steps to request either the trailer and/or ministry equipment....

1. Click here to check the Event Trailer & Equipment Calendar to see if the dates (or items) you want are available.

2. Fill out Part 1 for CHURCH CONTACT information & DATES.

3. Fill out Part 2 to reserve the EVENT TRAILER and other necessary agreements.

4. Fill out Part 3 to reserve MINISTRY EQUIPMENT. (List each ministry item that you want to use. Please note that some equipment has a minimal supplies and usage charge.)

5. Fill out Part 4 to reserve BLOCK PARTY or FESTIVAL booth games.

6. Submit and PRINT OUT Reservation Information!

7. Check the SLBA calendar to see if your when your request is approved. You may also call the SLBA office to check on your request. (801) 419-4274.

The Event Trailer & Equipment doesn't do any good sitting in storage, so use it to reach people and advance the Kingdom of God!

(Note: There is a second smaller trailer with some equipment also available. To learn more about this contact Stan Felder - (801) 419-4274)

Part 1 - Church Contact Information & Dates Requested
Dates needed for Event Trailer	One day only (leave unchecked for multiple days)
Church / Ministry Requesting Trailer:	Choose from the pop-up list below. If your church or ministry is not listed, then please enter it in the space provided. If your church/ministry is not listed above, please type it in below...
Contact Person
Contact email
Contact phone(s)
What event will the trailer / equipment be used for?: (Also include location/city the trailer / equipment will be used)
To whom/where should SLBA send the bill for the trailer and/or ministry equipment use charges?
Part 2 - Event Trailer Reservation & Agreements
Items that come with the trailer	The SLBA Event Trailer is 20 feet x 8 feet wide and currently has the following items that stay in the trailer. (More items will be added in the future) There is no cost for using these items when reserving the event trailer. - 2 folding tables (6 feet) - 10 folding chairs - string flag banners for promotion - 2 - 30 gallon plastic trash cans (no plastic liners included!)
Event Trailer Usage Fee for SLBA and non-SLBA members	NO - we do not want to reserve the event trailer. Yes, we want to reserve the Event Trailer and pay the usage fee of $80 per event for SLBA churches / ministries. This includes up to 3 days continuous use. Additional days will be charged another $80 for up to 3 more days. [Example: 4-6 days = $160] All Non-SLBA affiliated churches / ministries choose the option below. As a Non-SLBA affiliated churches / ministries we want to reserve the Event Trailer and agree to pay a usage charge of $80 per day. [Example: 2 days = $160] Non-SLBA Please note! In order to give our Salt Lake Baptist Association churches and ministries priority scheduling for any/all equipment - once we receive your request for trailer or equipment reservation, we will notify our SLBA churches that you are requesting to reserve the equipment. If no church responds within 14 days with an overlapping request then we will guarantee your request by email. - Trailer Pick-UP - We will pick up the trailer ourselves. The trailer has a 2-5/16" ball and a round 7-pin electrical connection. (The trailer also comes with a flat 4-pin conversion adapter for most light-duty vehicles.) We need the trailer delivered to us. We agree to pay $.50 per volunteer mile for travel expenses. [Example: 40 round trip miles = $20] Make sure location is given in Part 1 - Trailer Return - We will bring the trailer back ourselves. We need someone to come get the trailer. We agree to pay $.50 per volunteer mile for travel expenses. [Example: 40 round trip miles = $20] (Please coordinate these details with the association office in advance!)
Insurance deductible agreement.	In the event of an accident, vandalism or theft, and the SLBA is required to pay the insurance deductible (up to $1,000), does your church/ministry or agree to reimburse the SLBA for the total deductible amount? Yes, in case of an accident, our church/ministry agrees to reimburse SLBA any deductible amount up to $1,000. No on the insurance deductable. (Please call before completing request form!) (Please note: the pulling vehicle is the primary insurer for any accidents during transportation.)
Cleaning agreement	Your church or ministry is responsible for cleaning all ministry equipment before storing it back in the trailer. This is so the next church will have nice clean equipment for their event. YES - we agree to properly clean and store all ministry equipment when our event is over. If additional cleaning is required by SLBA staff - Then we understand our church/ministry will be charged a fee of $25 per volunteer-hour for cleaning. (We prefer that the equipment is returned clean and in good order so we won't have to bill you for this extra service!)
Church / Ministry Insurance Rider	YES - we agree to contact our own church/ministry insurance provider and have them issue a rider for the dates we will be using the equipment. (No charge to SLBA - pay your insurance provider directly.) We do not have ministry insurance. Please contact us to discuss additional insurance coverage and fees through SLBA.
Person responsible for the Event Trailer usage and care	Who will be responsible for the Event Trailer and equipment and will be training all your own volunteers needed to set up, take down and clean all equipment used? Has this person already received Event Trailer Orientation Training? Yes No, Please set up training for this person.
Please us this space for comments or questions regarding the SLBA Event Trailer or Equipment usage: (OK to leave blank)	If you are making a change to a previous request, plese note it here. Thanks!
Part 3 - Ministry Equipment Reservation
Audio / Visual Equipment	PA system (6 channel mixer, mics, speakers) Portable PA system (4 channel / speakers) Video Projector Portable color printer 19" television (with DVD, VHS) VCR (several) DVD player Screen (rear projection) Screen (front projection) AV cart Sony digital camera Cross training kit
Popcorn Popper & Cart	Electric 12 oz. Popcorn Popper (Rental fee is included in event trailer rental. Without the trailer the cost is $20 per day.) We agree to pay a $50 damage fee if equipment is damaged. It takes 1-2 TRAINED volunteers to operate and clean this equipment! Do you want to provide your own supplies or pay a usage fee? There is enough supplies to make at least 500 popcorn servings. If you want to use our supplies then you will be charged $8 per 50 servings. We will provide all our own popcorn supplies (no charge) We will pay a usage charge of $8 per 50 servings. (This includes popcorn, oil, seasoning and bags. Please turn in number served when returning Popcorn Popper.)
Snow Cone Machine	Electric Snow Cone Machine (Rental fee is included in event trailer rental. Without the trailer the cost is $15 per day.) We agree to pay a $50 damage fee if equipment is damaged. It takes 1-2 TRAINED volunteers to operate and clean this equipment! Do you want to provide your own supplies or pay a usage fee? There is enough supplies to make at least 500 snow cone servings. If you want to use our supplies then you will be charged $5 per 50 servings. We will provide our own snow cone supplies (no charge) We will pay a usage charge of $5 per 50 servings. (This includes syrup and cups - but not ice! Please turn in the number of served when returning the snow cone machine.) NOTE = Ice is not included and must be provided by yourself. A good approximation is 20 lbs of ice = 40 servings.
Cotton Candy Machine	Cotton Candy Machine (Rental fee is included in event trailer rental. Without the trailer the cost is $15 per day.) We agree to pay a $50 damage fee if equipment is damaged. It takes 2-3 TRAINED volunteers to operate and clean this equipment! Do you want to provide your own supplies or pay a usage fee? There is enough supplies to make 400 cotton candy servings.. If you want to use our supplies then you will be charged $6 per 50 servings. We will provide our own cotton candy supplies (no charge) We will pay a usage charge of $6 per 50 servings. (This includes the sugar and paper cones. Please turn in the number served when returning the cotton candy machine.)
Helium Tank	Helium tank It takes 1 volunteer to operate this equipment! The usage fee for Helium is about $80 per tank which will fill about 500 9" balloons. (Approximately $.16 each) * Please note* The usage fee is charged by the pressure used, not by the number of balloons! $20 per 500 lbs of pressure (or approximately 125 balloons) 1/4 tank = $20 (125 9" balloons) 1/2 tank = $40 (250 9" balloons) 3/4 tank = $60 (350 9" balloons) Full tank = $80 (500 9" balloons) NOTE = balloons are not included! You must provide your own balloons.
Inflatable 18 foot dry Slide	Inflatable Slide (18 ft. tall) (Rental fee is included in event trailer rental. Without the trailer the cost is $30 per day.) We agree to pay a $100 damage fee if equipment is damaged. It takes 4-5 TRAINED (and strong) volunteers to set up, take down and clean this equipment! This slide is huge and heavy! It takes 1 TRAINED volunteers to operate this equipment! This is a 28' W x 12' L x 18' H inflatable slide suitable for children, teens and adults. It comes with an electric blower and tarps. It is a "dry slide" only. No water please!
Inflatable Bounce House and/or Jumper Boxing Ring Optional Boxing Gloves	Inflatable Jumper Ring (Rental fee is included in event trailer rental. Without the trailer the cost is $20 per day.) We agree to pay a $100 damage fee if equipment is damaged. It takes 2 TRAINED (and strong) volunteers to set up, take down and clean this equipment! It takes 1 TRAINED volunteers to operate this equipment! This is a 13' W x 13' L x 8' H inflatable jumper ring suitable for children, teens and adults. It comes with an electric blower and tarps. It also has optional oversize boxing gloves suitable for teen/adult use. (It can be used indoors or outdoors) Optional Boxing Gloves Yes - We want to use the boxing gloves. (Rental fee is included in event trailer rental. Without the trailer the cost is $8 per day.) We agree to pay a $40 damage fee per glove if equipment is damaged or lost. (These gloves are oversized foam and are not suitable for younger children.) No - We do not want to use the boxing gloves.
Small Inflatable Bounce House	Small Bounce House (Rental fee is included in event trailer rental. Without the trailer the cost is $10 per day.) We agree to pay a $50 damage fee if equipment is damaged. It takes 1-2 TRAINED volunteers to set up, take down and clean this equipment! This bouncer is easily handled. It takes 1 TRAINED volunteers to operate this equipment! This is a 10 x 10 inflatable bounce house suitable for younger kids in 3rd grade and down. It comes with an electric blower and tarp.
Gasoline Electric Generator	Gasoline Power Generator (Rental fee is included in event trailer rental. Without the trailer the cost is $25 per day.) We agree to pay the total cost of repairs if equipment is damaged or stolen. It takes 1 TRAINED volunteer to set up this equipment! It requires periodic monitoring for gasoline levels. 15 gallons should last 4-6 hours. This is a Generac gasoline powered electric generator. It has an output of 15,000 Watts. Great for outdoor events, lighting, etc.. It does make noise so plan to use it behind a sound barrier if possible. Gasoline is not included! It does come with an empty 5 gallon gas can for buying gas. Please keep it chained when not in trailer for security purposes!
20' x 40 Event Tent	20 x 40 Tent - We agree to pay $20 per day for the use of this tent. (The rental costs for this tent is NOT included in the trailer rental.) We also agree to pay the total cost of repairs if equipment is damaged or lost. It takes 4-6 TRAINED (and strong) volunteers to set up, take down and clean this tent! This tent is well used but works fine. It will hold about 80 people and has three center poles. It comes with all poles, tent stakes and one sledge hammer. Water barrels are optional if you want to set up on asphalt or cement.
Plastic 55 Gallon Barrels	Plastic 55 gallon water barrels for Tent or inflatables We want to use the water barrels for the tent or inflatables. (Suitable for parking lots so tent stakes are not needed.) It takes 2-4 strong volunteers to fill with water and transport! Barrels are NOT NEEDED for grassy areas! The barrels are also good for other uses such as parking barriers, etc... We agree to replace or pay $25 per barrel lost or damaged. There is no cost for using these barrels, but there may be additional transportation charges as these barrels require a separate trailer. Delivery charges are $.50 per volunteer mile for barrel trailer.
Pop-Up Canopy	Pop-up Canopy (Rental fee is included in event trailer rental. Without the trailer the cost is $15 per day.) We agree to pay a $75 damage fee if equipment is damaged. It takes 4 volunteers to set up, take down and clean this equipment! (one at each corner) This is a white 10' x 10' canopy with removable side walls. Consider having cinder blocks available to weigh down caopy in case of wind.
Part 4 - Block Party & Festival Booth Games
Golf Putting Green	Golf Putting Green (Rental fee is included in event trailer rental. Without the trailer the cost is $5 per day.) We agree to pay a $25 damage fee if equipment is damaged or lost. This is felt covered plywood for hitting a golf ball into a hole. Suitable for ages 6 - adult. Minimal set up and clean up. It takes 1 volunteer to set up and opperate.
Bolo Ball (or ladder ball)	Bolo Ball (Rental fee is included in event trailer rental. Without the trailer the cost is $5 per day.) We agree to pay a $25 damage fee if equipment is damaged or lost. This is PVC pipe with rubber balls tied to a string. Players try to throw two rubber balls that are tied together to "lasso" a ladder rung. This can be played by one person or as a game between opponents. Click here for game suggestions. Suitable for ages 5 - adult. Minimal set up and clean up. It takes 1 volunteer to set up and opperate.

	After submitting request, please PRINT RESERVATION INFORMATION for your records. Thanks!